Unfortunately, too many companies don’t consider these hard limitations before investing hours of labor into using QuickBooks for their statup. These items can easily grow to exceed 14,500. Inventory limits may seem robust however growing companies – especially wholesale distributors – often carry a broad catalog of items from multiple suppliers. Note that while you may have up to 10,500 employees, vendors and customers individually, combined they cannot exceed 14,500 or you’ll be forced to migrate. Here is another Intuit QuickBooks chart showing the limits on numbers of records. Character Limitations for QuickBooks Fields The main issue with these limits could be the account number size which is restricted to only 7 characters. Here is a list of the limitations of field sizes within QuickBooks. One reason that Intuit talks about file size limitations is that many existing QuickBooks users could find reporting and speed of data entry gets much slower as the data files grow. (Present QuickBooks users can check the size of their QuickBooks file by choosing Help > Product Information.) If the annual data file size is less than 15,000 KB, then QuickBooks should be more than sufficient for your company. To estimate if QuickBooks is right for your small business, take the average number of monthly transactions (remember, an invoice, payment, and deposit would be three separate transactions, and a bill and bill payment would count as two), and multiply by 2 KB to determine how much the data file will grow each month.įor example, if your company enters an average of 300 transactions per month, your data file could grow 600 KB per month (300 x 2 KB = 600 KB), or 7200 KB per year (600 KB x 12 = 7200 KB). How quickly a file grows depends on the number of transactions, the amount of information entered per transaction, and the number of “links” per transaction.įor example, someone who enters 500 1-line invoices per month might find that their data file is smaller than another person who enters 100 5-line invoices per month, while someone who usually receives five separate payments per invoice would have a larger file than someone who typically receives only one payment per invoice.
There is no “average” or “typical” data file size, since businesses track different information. The rate of growth of QuickBooks company data files varies significantly from company to company. The ideal use of QuickBooks is to keep at least two years of detailed transactions in a company data file so that you can run comparative reports and have prior-year project information. QuickBooks is designed for small businesses with 20 or fewer employees and annual revenue of less than two million dollars.
Intuit provides some guidance for determining if your company will fit within their product limitations: Companies that are expecting to grow beyond these capabilities might consider starting with a more robust accounting system to avoid a migration as the company grows. It only means that the typical QuickBooks users are within these parameters. That doesn’t mean it won’t work for larger companies. Luckily Intuit publishes the limitations of QuickBooks Pro on their website so that you can review them ahead of time to decide whether your company will fit into the capabilities of QuickBooks Pro.įirst, consider that overall QuickBooks is designed for companies with under 20 employees and less than 2 million dollars of annual revenues. Are you thinking about purchasing QuickBooks but unsure whether you can fit within the product’s limits? Not sure what those limits are?Īre you a QuickBooks users wondering when your company will hit the limitations build into the Intuit accounting system?
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